Portfolio #6: Listening Notes " Exercise(B)

LSEC N1503 – Video worksheet 4

How to conduct an effective meeting

http://www.youtube.com/watch?v=ZSft2OeMmzQ

Watch the video presentation and finish off the following sentences:

 1.     Don’t have a meeting unless clear purpose

a.    Set objectives – what’s the meeting for?

2.    Do you want decision    ,   action, or feedback?

What do you want to have achieve?

3.    Provide an agenda before the meeting.  People could be allocate topics to prepare beforehand to get them involved.

 And prioritize the list of what need to be done Keep the agenda short and make sure that every item ­­­­­has a clear purpose.

 4.    Set times for each topic and stick to them.  Close the  Discussion when the times up.

 5.    Start and end on time. Don’t wait around for people who are late. They assume that the meetings always start late. And don’t let the      meeting drag on after finish time.

6.    Capture action points. Make sure that every topic has been discussed, that everyone     is clear what needs to be done, and who’s going to do it.

 Circulate a summary after the meeting. If there are no   action points, then what was the Purpose of the meeting?